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Digital Projects Toolkit

A guide for planning, implementing, and preserving digital scholarship projects.

A. Project Plan

The choices you make in planning out your digital project will determine its potential impact and accessibility in the future. Think carefully about who the intended audience is, how long you want the project to exist, who will be responsible for it after you leave Davidson. These questions will guide you in making decisions that will enable your digital project to thrive during your time at Davidson and beyond. 

As a starting point to guide your decisions, check out this guide from HumTech UCLA: Scholarly Web Design Best Practices for Sustainability. It outlines best practices for digital projects based on risk tolerance and desired project longevity.

A collaborator's agreement ensures that everyone working on a digital project is clear about the expectations and outcomes. Check out these links for examples of collaborator's agreements:

A project charter defines the project and helps it stay on track by outlining the timeline and responsibilities. Check out some of these example project charters:


B. Technology & Infrastructure

Before creating your digital project, we strongly encourage you to plan out the lifecycle of the project and decide who will be responsible for it after you leave Davidson. This will provide a solid foundation for your project and help ensure its longevity and accessibility. Consider carefully the technology you will use to create and store your digital project and include on your project charter which technology you will use and how. Technology can become outdated quickly, so create at least one back-up of your digital project to ensure accessibility in the future. 

Tools & resources available to you at Davidson for your digital projects:

  • Davidson Domains
    Davidson Domains is a service that provides all Davidson students and faculty with a personally-owned and managed internet presence. Learn more at FAQ: Davidson Domains.

  • Video & Audio Resources
    Technology & Innovation at Davidson provides projectors, screens, presentation remotes and web camera kits. Learn more at Computers & Software and Oral History + Podcasting: Technology

  • Digital Storytelling & Oral History
    Davidson provides support for digital storytelling and oral history, including permissions forms, technology, and one-on-one consultations. Learn more at Oral History + Podcasting.

  • Podcasting
    Davidson has its own podcast studio located in the basement of Chambers next to the MakerSpace. The podcast studio is a soundproof room with 2 microphones set-up to record with audacity. Any member of the campus community can book time to use the studio to record a podcast. Learn more about podcasting at our podcasting research guide.

Selecting Storage Media:

When selecting storage media, think about continued accessibility after you leave Davidson. Will all the collaborators continue to have access? Multiple copies is best. Consider having a  cloud storage and external hard drive option for your digital project.

Cloud Storage
1. Dropbox
2. Google Drive
3. OneDrive


External Hard Drives 
"Keep in mind that external hard drives must be rotated out and replaced at least every five years. Removable optical media (specifically gold “archival” DVDs or M-discs) may be an appropriate choice for smaller institutions, as long as they are not used as the only storage location." (
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